Privacy Policy
VietnamWar.com is run by Willam Rodriguez, a U.S. veteran. This page explains what information the site collects, how it is used, and the choices you have. We collect as little as we can.
What we collect
- Memories you submit: the name of the person you are honoring, their conflict, branch and years of service, your story, and optionally your name, your relationship to them, a photo, and your email address.
- Events you submit: the title, date, place, description, organizer, optional website, and a contact email address.
- Searches: the words you type into the search bar.
- Questions to the AI guide: the text of your question and the few messages before it in that conversation. They are sent to Anthropic, our AI provider, to write the answer. We do not save the conversation on our site.
- Newsletter: your email address, if you subscribe.
- Analytics: pages viewed, approximate location (city/country from IP), device and browser type, and how you arrived (referrer). Loaded via Google Tag Manager (GTM-P8BGPRJC).
- Automatic technical data: our hosting provider, Hostinger, may log your IP address, browser type and the pages requested, for security and operations. We also keep short records of recent form and search activity, tied to a scrambled version of your IP address, only to limit spam and abuse.
What becomes public
Once approved, the details of a memory or event appear on the site and can be found by search engines. That includes names, stories, photos and event details. Email addresses are never shown publicly. Only the site owner can see them, and we use them only to follow up about your submission. Nothing is published until it has been reviewed.
If you submit information about another person, you confirm that you have the right to share it. Photos are re-saved as new image files when uploaded, which removes hidden data such as location from the original.
Search and AI summaries
Our search can write a short summary of your question. When it does, your search words and the text of the matching public pages, which can include approved memories and events, are sent to Anthropic, the company that makes the Claude AI model, to generate the summary. Answers may be saved on our server for up to 24 hours so repeated questions load faster. Please do not put personal or sensitive information in the search bar.
The AI guide is separate from search: each question you ask, and the few messages before it in that conversation, is sent to Anthropic so it can write the answer, and Anthropic handles it under its own terms. We do not keep the conversation. Please do not type personal or medical details into it — it is for history questions.
Cookies
We use one session cookie on pages with forms. It protects the forms from abuse and is deleted when you close your browser.
We load Google Tag Manager (GTM-P8BGPRJC) to manage measurement tags. What it sets depends on which tags are enabled in the container — currently page-view measurement. Tags are first-party loaded from googletagmanager.com.
Who we share information with
We do not sell your personal information. We rely on service providers to run the site: our hosting and email provider (Hostinger) and Anthropic for AI summaries and Google for analytics. We may disclose information if the law requires it. Links to other websites are outside our control, and their privacy practices are their own.
How long we keep it
Rejected submissions are deleted. Approved memories and events stay on the site until you ask us to remove them or we decide to. Newsletter addresses are kept until you unsubscribe. Server logs are kept by our host according to its own policy.
Your choices
You can ask to see, correct or remove information you submitted, or ask a family member's memory to be taken down, whether or not you submitted it. Use the "Report a problem" link on any memory or event page, or email us. We aim to respond within 14 days. You can unsubscribe from the newsletter at any time with the link in every email. We apply these choices to everyone, wherever they live.
Children
This site is not directed to children under 13, and we do not knowingly collect information from them. If you believe a child has sent us information, contact us and we will delete it.
Changes
If we change this policy, we will post the new version here with a new date.
Contact
Email info@vietnamwar.com.